Fleet management: how do you choose your fleet management software?

Fleet management comment choisir son logiciel de gestion de flotte

Are you looking to optimise the efficiency of your fleet while maximising your company's profitability? Choosing the right fleet management software is the key to achieving these goals. It starts with understanding your business needs. It's imperative to identify the challenges your company faces, as well as the areas that need to be measured and monitored. This will enable you to select software that is aligned with your specific requirements.

In this article, we take a look at the world of fleet management, exploring the essential criteria and tips for choosing the right software.

Table of contents

Find your future electric vehicle or charging point

BMW iX2 eDrive20

List price

46 990 €

(excluding bonuses)

Lease from

453 €

Per month, with no deposit for professionals

Range (WLTP) : 478 km

Acceleration (0 to 100 km/h): 8.6 sec

Fast charge (from 20 to 80%) : 30 minutes

Cupra Tavascan VZ

List price

46 990 €

(excluding bonuses)

Lease from

602 €

Per month, with no deposit for professionals

Range (WLTP) : 517 km

Acceleration (0 to 100 km/h): 5.6 sec

Fast charge (from 20 to 80%) : 28 min

VinFast VF 8 Plus Extended Range

List price

51 490 €

(excluding bonuses)

Lease from

473 €

Per month, with no deposit for professionals

Range (WLTP) : 447 km

Acceleration (0 to 100 km/h): 5.5 sec

Fast charge (from 20 to 80%) : 32 min

Mini Countryman E

List price

41 330 €

(excluding bonuses)

Lease from

564 €

Per month, with no deposit for professionals

Range (WLTP) : 462 km

Acceleration (0 to 100 km/h): 8.6 sec

Fast charge (from 20 to 80%) : 29 min

fiat e ducato profil

Fiat E-Ducato 79 kWh

List price

63 240 €

(excluding bonuses)

Lease from

988 €

Per month, with no deposit for professionals

Range (WLTP) : 283 km

Fast charge (from 20 to 80%) : 78 min

fiat e scudo profil

Fiat E-Scudo 50 kWh

List price

0 €

(excluding bonuses)

Lease from

645 €

Per month, with no deposit for professionals

Range (WLTP) : 220 km

Acceleration (0 to 100 km/h): 12.1 sec

Fast charge (from 20 to 80%) : 26 min

mercedes esprinter fourgon gris

Mercedes eSprinter Van 35 kWh

List price

75 972 €

(excluding bonuses)

Lease from

655 €

Per month, with no deposit for professionals

Range (WLTP) : 153 km

Acceleration (0 to 100 km/h): 11 sec

Fast charge (from 20 to 80%) : 26 min

citroen e berlingo van 3/4

Citroën ë-Berlingo Van 50 kWh

List price

40 440 €

(excluding bonuses)

Lease from

599 €

Per month, with no deposit for professionals

Range (WLTP) : 275 km

Acceleration (0 to 100 km/h): 9.7 sec

Fast charge (from 20 to 80%) : 26 min

Hyundai Inster Standard Range

List price

25 000 €

(excluding bonuses)

Lease from

298 €

Per month, with no deposit for professionals

Range (WLTP) : 300 km

Acceleration (0 to 100 km/h): 11.7 sec

Fast charge (from 20 to 80%) : 29 min

Opel Frontera 44 kWh

List price

29 000 €

(excluding bonuses)

Lease from

491 €

Per month, with no deposit for professionals

Range (WLTP) : 305 km

Acceleration (0 to 100 km/h): 12.1 sec

Fast charge (from 20 to 80%) : 32 min

Alpine A290 Electric 180 hp

List price

38 700 €

(excluding bonuses)

Lease from

630 €

Per month, with no deposit for professionals

Range (WLTP) : 380 km

Acceleration (0 to 100 km/h): 7.4 sec

Fast charge (from 20 to 80%) : 33 min

Fiat Grande Panda 44 kWh

List price

24 900 €

(excluding bonuses)

Lease from

430 €

Per month, with no deposit for professionals

Range (WLTP) : 320 km

Acceleration (0 to 100 km/h): 12 sec

Fast charge (from 20 to 80%) : 32 min

BMW i5 Touring eDrive40

List price

0 €

(excluding bonuses)

Lease from

890 €

Per month, with no deposit for professionals

Range (WLTP) : 560 km

Acceleration (0 to 100 km/h): 6.1 sec

Fast charge (from 20 to 80%) : 26 min

Tesla Model 3 Long Range Powertrain

List price

44 990 €

(excluding bonuses)

Lease from

587 €

Per month, with no deposit for professionals

Range (WLTP) : 702 km

Acceleration (0 to 100 km/h): 5.3 sec

Fast charge (from 20 to 80%) : 20 min

Mercedes EQE 300

List price

69 900 €

(excluding bonuses)

Lease from

0 €

Per month, with no deposit for professionals

Range (WLTP) : 647 km

Acceleration (0 to 100 km/h): 7.3 sec

Fast charge (from 20 to 80%) : 33 min

BMW i4 eDrive35

List price

57 550 €

(excluding bonuses)

Lease from

607 €

Per month, with no deposit for professionals

Range (WLTP) : 483 km

Acceleration (0 to 100 km/h): 6 sec

Fast charge (from 20 to 80%) : 32 min

Renault 4 E-Tech 40kWh 120hp

List price

29 990 €

(excluding bonuses)

Lease from

448 €

Per month, with no deposit for professionals

Range (WLTP) : 322 km

Acceleration (0 to 100 km/h): 9.2 sec

Fast charge (from 20 to 80%) : 32 min

Citroën ë-C4 54 kWh

List price

35 800 €

(excluding bonuses)

Lease from

0 €

Per month, with no deposit for professionals

Range (WLTP) : 415 km

Acceleration (0 to 100 km/h): 10 sec

Fast charge (from 20 to 80%) : 29 min

Volvo EX30 Single Motor ER

List price

43 300 €

(excluding bonuses)

Lease from

436 €

Per month, with no deposit for professionals

Range (WLTP) : 480 km

Acceleration (0 to 100 km/h): 5.3 sec

Fast charge (from 20 to 80%) : 28 min

Volkswagen iD.3 Pro S

List price

42 990 €

(excluding bonuses)

Lease from

0 €

Per month, with no deposit for professionals

Range (WLTP) : 549 km

Acceleration (0 to 100 km/h): 7.9 sec

Fast charge (from 20 to 80%) : 30 minutes

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What are the challenges of managing your electric fleet?

The transition to a electric fleet represents a major shift for many companies, with promises of sustainability, efficiency and cost reduction. However, this shift is not without its challenges. Here are just a few of them:

  • Acquisition of vehicles
    • select the most appropriate procurement method to minimise expenditure while guaranteeing that employees' needs are met (purchase? LLD ? LOA ?),
    • effectively manage the resale or return of vehicles.
    •  
  • Cost management and control
    • solutions for recharging vehicles at lower cost,
    • Reducing TCO to improve the company's overall performance.
    •  
  • Vehicle maintenance
    • technical control,
    • maintenance,
    • repairs.
    •  
  • Compliance with legislation
    • vehicle insurance,
    • carrying out the necessary technical inspections.
    •  
  • Health and safety
    • raising employee awareness of procedures in the event of an accident,
    • training in safe driving techniques help to meet health and safety requirements.
    •  
  • Data processing
    • In-depth analysis is an essential tool for informing strategic and operational decisions.

How can fleet management software help you manage your electric fleet?

This type of software is designed to :

  • relieve the fleet manager,
  • reduce costs,
  • optimise workflows,
  • automate as many processes as possible in fleet operations,

All this is designed to lighten the workload of the fleet manager.

To find out more about fleet management, read our article on the 5 best software packages for managing your electric fleet may be of interest to you.

Thanks to fleet management software, fleet managers can :

  • avoid saturation of charging stations in the company car park,
  • reduce expenditure by monitoring periods of inactivity,
  • improve driver performance,
  • observe traffic conditions,
  • quickly spot their vehicles,
  • help prevent accidents.

But that's not all: an effective fleet management solution will make the easily understandable dataThis makes it easy to identify trends that might previously have gone unnoticed. You can filter this information, highlighting fuel-related inefficiencies, spotting gaps in your safety plan, or discovering new approaches to increasing customer satisfaction.

gestion flotte

What should your electric fleet management software include?

"Are we really aware of our fleet management needs?

 

Ask yourself this first crucial question to determine which tools are best suited to your company's challenges. After all, each software package has its own specific features to meet specific needs. Before implementing a solution for managing vehicle fleetWe're here to help you make a diagnosis and clarify your expectations.

But what does this software have to offer to meet the specific requirements of electric vehicles ?

Points to consider

Today, fleet management is an essential part of effective fleet management. Regardless of the size of your fleet, it remains an essential part of your business. powerful instrument.

As a result, it's a good idea to pay particular attention to selecting your fleet management software provider in the light of your expectations and needs.

Whatever your goal, a fleet management solution remains a key element in your strategy. a tool that is both economical and functional. To be successful in choosing your fleet management software supplier, it's essential to look at a number of indicators.

As stated briefly, detecting your business needs is the key. Making a list of the features you need to manage your fleet will make your job easier. Focus on the essential features. In some cases, the additional options prove to be a source of unnecessary expense.

To help you make the right choice when selecting your fleet management solution, it is particularly useful to create a table summarising your requirements, the solutions you are considering and the functionalities you need, as shown in the example below.

BESOIN OBJECTIF SOLUTION
Managing electricity consumption
Reduce the cost of recharging electric vehicles
Use electricity consumption monitoring software to plan recharges efficiently and minimise expenditure.
Optimising travel
Maximising journey efficiency and reducing the number of kilometres travelled
Integrate route planning and geolocation software to optimise journeys and minimise driving time.
Preventive maintenance
Prevent breakdowns and reduce vehicle downtime
Set up a system for monitoring maintenance and preventive maintenance alerts, so that any necessary repairs can be carried out before problems arise.
Managing charging points
Ensure easy and efficient access to your company's charging stations
Use charging point management software to plan recharges, monitor the condition of charging points and optimise their use.
Monitoring environmental performance
Measuring the environmental impact of the fleet and optimising its use carbon footprint
Integrate an environmental reporting module into the fleet management software to monitor energy consumption and implement improvement actions.

What's more, to make an informed decision about fleet management software, consider the reputation and experience in the market as valuable indicators and objective selection criteria. The increasing diversity of suppliers and companies specialising in the development of fleet management solutions makes the choice more complex. So it's a good idea to favour recognised and reliable brands that are suitable for all areas of activity.

Finally, it is essential that the solution to optimal fleet management for the company's employees. A pleasant user experience is the result of a :

  • intuitive,
  • simple,
  • beneficial.

Adopting such software gives the company a competitive edge.

The 3 essential features

Naturally, opting for fleet management software can be crucial to the success of your business. A comprehensive, easy-to-use and intuitive fleet management system can offer inestimable value to fleets of all sizes. That's why it's imperative, when selecting fleet management software, to check that it incorporates the essential functionality to meet your company's specific needs.

gestion flottes

GPS tracking

Thanks to GPS tracking, fleet managers have real-time access to :

  • location of all vehicles,
  • key data (autonomy of the vehicle, battery of the vehicle, number of kilometres travelled, driver's position, etc.).

Another valuable feature is its ability to track consumption, simplifying the detection of irregularities and the reconciliation of receipts to avoid unnecessary expenditure linked to unnecessary mileage.

In addition, software allows them to check driver availability and plan daily journeys, while monitoring vehicle use to avoid prolonged periods of inactivity.

A maintenance system for electric vehicles

Fleet maintenance, whether caused by accidents or wear and tear from daily use, is an unavoidable fact of life for fleet managers.

By monitoring engine performance and speed, this software helps the fleet manager to make informed decisions at the wheel. That's why electric fleet management software with vehicle maintenance and servicing capabilities is a wise choice.

A safety system for drivers

Obviously, driver safety is an essential priority on the roads. Although accidents may seem unavoidable when managing a fleet, using the right management system can help you to :

  • anticipate,
  • and avoid several major causes of accidents.

So introducing fleet management software and implementing a road safety programme can benefit your drivers by improving safety while reducing the costs associated with vehicle wear and tear.

What criteria should you use when choosing your fleet management software?

Choosing the right fleet management software is crucial to optimising operations and maximising the efficiency of your fleet.

But with so many options available on the market, it can be difficult to know where to start. In this section, we'll explore the key criteria to consider when selecting fleet management software.

Easy-to-use software

Your fleet management software should encourage operational optimisation and save you time. It should therefore be intuitive, easy to install and provide rapid access to the data you need.

The information gathered by the box is then presented in a dashboard like the fleet manager tool from Beev. Fleet managers can :

  • monitor the location of vehicles,
  • communicate with drivers about traffic conditions,
  • or access various reports (route analysis, performance evaluation, etc.).

As a reminder, effective software provides a wealth of data to inform fleet managers' decisions. However, too much data can be counter-productive.

Upgradeable software

Expansion is crucial in the field of fleet management software. It enables companies to adapt to their changing needs and evolving fleets, a necessity for those undergoing rapid expansion.

The software selected must assess driver performance and offer robust planning tools. This scalability facilitates fleet expansion for companies of all sizes.

Software linked to your other tools

In addition to vehicle tracking, effective software needs to connect with other applications such as stock management or CRM to integrate easily with the existing IT system.

This provides a global view of all the data essential for managing your fleet, promoting both greater visibility and greater control, all while reducing manual intervention to a minimum. What's more, it could prevent technological clashes hampering productivity and generating costs that could have been avoided.

Data interpretation software

Despite the possibility of accessing various relevant data on your fleet through the implementation of a management system, it is crucial to find a solution that allows you to make the most of this data. This will significantly avoid confusion caused by too much data.

Why choose Beev's fleet manager?

Beev recently introduced a electric fleet management tool free of charge, offering easy management of vehicles and charging points, while increasing your company's productivity. Whether you're a small or large company, Beev offers a solution tailored to your needs. What's more, an online SaaS mode has been developed to offer fleet managers the possibility of managing and optimising their operations efficiently, whether from their office or via their mobile phone.

This electric fleet management tool continuously monitors the status of vehicles and recharging points. In particular, it allows you to:

  • Examination of fleet data,
  • View the full list of vehicles (whether in maintenance, in service, etc.) and their monthly rental,
  • Access to an exhaustive list of drivers,
  • Creating and viewing events in the calendar,
  • Centralisation of fleet-related documents.

You can also take advantage of Beev's support in acquiring new electric vehicles or installing charging stations.

Conclusion

In conclusion, choosing the right fleet management software is fundamental to optimising your company's operations. With a multitude of options available, it's essential to consider the specific needs of your fleet, as well as the functionality offered by each solution.

By making an informed choice, you can not only improve the efficiency of your fleet, but also reduce costs and increase safety on the road. Feel free to explore the different options available and consult expert advice to find the software that best suits your requirements.

As a reminder, our reload card could be of interest to your company's fleet. It's free and commission-free, so you can recharge your electric car at over 300,000 public charging points across Europe.

You want to order your Beev recharge card ?

Thanks to our card,recharge your electric car with ease at all the charging points available in Europe.

Picture of Maëlle Laurent
Maëlle Laurent

Committed to sustainable mobility, a sector that is revolutionising the way we travel, I contribute to the energy transition through my articles.

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