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Workplace recharging: a value-added service for your employees, but a substantial investment
According to a recent study by the Observatoire de la Mobilité Électrique, 85% of companies have installed charging points for their employees, in response to growing demand and government incentives. In addition, 78% of employees consider the presence of charging points to be an important criterion in their choice of employer. Companies offering on-site recharging solutions reported a 40% increase in employee satisfaction and a significant reduction in transport-related costs.
By making charging points available to them, you can save them the trouble of searching for available stations on the way to and from work. They'll save precious time and arrive at the office much less stressed!
This approach will also make up for the shortcomings of the public network. Even if the sustained efforts to deploy charging points point to better coverage in the years to come, the exponential increase in the number of electric vehicle drivers (linked in part to the 'green economy') means that the network will have to be expanded.A ban on the sale of new combustion-powered cars in Europe from 2035.) also requires the deployment of private infrastructures.
However, any company wishing to install charging stations for electric vehicles must take into account the financial aspects. The average price of a charging point is between €700 and €1,500. Added to this is the cost of installation by an IRVE-certified electrician, any civil engineering work and electrical upgrades, and associated services (maintenance and supervision). The budget can quickly rise to several thousand euros, depending on the number of charge points to be deployed and the technical aspects mentioned above.
Against this backdrop, it is vital to plan ahead for the amortisation of charging points. Charging your employees for recharging is a simple and practical way of making the most of your investment. What's more, it's possible to set up a flexible invoicing model, whether you decide to charge your employees for part or all of their charging. Depending on your objectives, several options are possible.
Free or paid top-up?
You can, of course, make the charging points in your car park available to your employees free of charge. In this case, you won't get any money back, but you will benefit from a number of intangible advantages for ..:
- optimiseemployee experience Your employees will certainly appreciate being able to recharge their vehicles during working hours, to save time and money. autonomy and free time. And if it's free, they'll think twice before leaving your company!
- develop your employer brand Attracting talent is not only a growth factor for your company, but also a major competitive advantage. In addition to the salary and traditional benefits that can attract candidates, free top-ups are an excellent way of enhancing your working environment and making it even more attractive.
- reaffirm your CSR policy Stand out from your competitors by reducing the negative impact of greenwashing. Offering self-service charging stations is a concrete way of reducing your company's environmental impact. It will also help you to better respect the tertiary decreeThis will be introduced in 2019 to reduce the energy footprint of commercial buildings with a surface area of 1,000 m2. If this applies to you, you must declare all your energy consumption each year on the OPERAT platform. Energy used for recharging electric vehicles is deductible from this declaration.
- encourage your employees to return to the office Since the Covid pandemic and the democratisation of teleworking, it has become more difficult for employers to value face-to-face work. Allowing your employees to recharge their cars on site can encourage them to visit your premises more often.
Did you know? The use of a recharging point without financial consideration is considered to be an offence. benefit in kind (NEA). However, a special scheme is in place until 31 December 2024. According to the Labour CodeThe benefit in kind "resulting from the use of a charging point installed in the workplace [...] for non-business purposes is valued at zero, including the cost of electricity". In other words, your employees will not be taxed on the use of your charging points.
Good to know: Is your car park or parking area open to the public? You can recoup the cost of your charging points by charging external users (visitors, customers) without charging your employees. This is an excellent compromise for combine intangible and tangible benefits.
If you want to pass on the cost of recharging to your employees, you first need to know whether this is legally possible. In large organisations, the advance or reimbursement of recharging costs (in the same way as fuel costs for internal combustion vehicles) is generally covered by company or inter-company agreements. It is advisable to check whether or not the provision of charging points falls within this framework. If there is no agreement, the employer is free to charge for recharging employees' personal electric vehicles, after obtaining the approval of the social committee (CSE).
If you are in a situation where you can re-invoice the recharge to your employees, the first thing you need to do is define the the most appropriate billing model.
Our Beev experts will propose a package tailored to your needs and your projects.
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How do I bill for the top-up?
Recharging sessions can be invoiced at timeat kWh of electricity consumed or package. Each model has its own advantages.
Time-based billing
This method of invoicing is of interest to companies that have a limited number of charging points in relation to the number of electric vehicle drivers. This situation may be transitory, when the installation project is not fully finalised (for example, if parking spaces are equipped progressively, as regulations change). But this situation is also common when companies make charging points available to visitors or the public.
Time-based charging has one major advantage: it encourages users to vacate the charging point more quickly once the charge has been completed. On the other hand, it is less equitable, because users whose vehicles recharge slowly are penalised.
kWh billing
kWh billing can be used by all types of business. It's the fairest model for users, who only pay for what they actually use. What's more, it offers greater transparency for the terminal operator, who can assess the financial added value of each charge in relation to energy costs. Unlike time-based charging, it does not encourage users to leave the charging point once they have finished recharging. However, there are alerts to warn drivers at the end of a session.
Flat-rate billing
Simple to implement, this billing model involves setting a fixed price for a top-up. The rate is set arbitrarily by the company, for example in the form of a monthly subscription. This method of invoicing is not considered to be fair, since it does not take into account actual consumption or time spent away from work (holiday, teleworking or travel).
How do you manage billing?
As we have just seen, there are several models available for charging your employees for recharging at your chargepoints.
However, it is still necessary to obtain information on consumption or time of use in order to establish a transparent and honest tariff. This is made possible by the use of connected or "intelligent" terminals, which can communicate remotely to share data on their operation and occupancy.
The information gathered in this way is grouped together in a supervision system, accessible via a secure web interface.
There are many advantages to using a supervision tool:
- Control equipment remotely This function enables charging stations to be fully controlled from an online platform. This makes it possible to check the availability of a charging point in real time, obtain the status of a charge to see if it is about to end, and generate alerts for users (time remaining or charging interruption).
- Establish user profiles Access control: companies wishing to lock out or restrict access to certain users can implement an access control system. RFID identification system. The terminals will therefore only be accessible to users with a badge.
- Automate invoicing Billing is one of the main obstacles for managers who don't want to complicate their financial management. Automation means that consumption data can be reliably retrieved. It saves precious time, especially for companies that are introducing partial invoicing. You will be in this situation if you only charge 50 % recharge and cover the remaining half.
- Ease of maintenance Detecting a fault or malfunction immediately means you can schedule an intervention as quickly as possible, thereby avoiding interruptions that can be harmful to your employees.
Depending on your requirements, the monitoring tool can be configured to set up a predictive maintenance or generate reminders for annual maintenance.
Supervision tool: how much does it cost?
The cost of the supervision service is defined for each chargepoint (or chargepoint in the case of dual chargepoints). It may vary according to specific needs, such as dedicated assistance. These parameters can be defined upstream of the project and evolve as necessary.
Beev's billing tool is particularly comprehensive. It brings together all the information you need to control your charging stations and manage billing, in a single, easy-to-use interface. intuitive dashboard. It costs €250 per year per charge point. Find out more about our monitoring tool
For more information, we've put together a guide to this topic to explore the different aspects in depth:
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Now you have an overview of the billing options available to you to make the most of your charging points. Do you have any other technical questions about installing a charging point in your business? Make an appointment with a Beev advisor for clear, precise answers to your questions.
If you would like to find out more aboutsupport for the installation of charging points for private customers in 2024For more information, see our article on this subject.
